2025.12.02 Call to Annual Congregational Meeting (2025) – The Congregational Church of West Medford

CALL TO ANNUAL CONGREGATIONAL MEETING (2025)

Congregational Church of West Medford DBA Sanctuary United Church of Christ

ONLINE ONLY – Tuesday, 12/02/2025 (7:00 – 8:30 pm)

Dear Sanctuary UCC Members and Partners,

You are called, and your presence and participation are faithfully requested at an Annual Congregational Meeting scheduled for Tuesday, December 02, 2025, at 7:00 pm via Zoom Meeting; the access for which is listed below. The 2025 Annual Congregational Meeting was previously postponed by a Special Congregational Meeting vote on 07.01.2025.

The Leadership Circle of the Congregational Church of West Medford | Sanctuary UCC issues this call to the 2025 Annual Congregational Meeting of the Governing Body with the agenda as follows:

Receive & Vote to Accept Congregational Meeting Minutes (minutes below)
Receive Annual Ministry Reports (Clerk’s Report on Membership and Circles and Service Nominations below). Given the pursuit of the Church Legacy & Closure Process, no additional reports have been written. Please note minutes and actions from the following meetings:
Receive, Discuss, Vote to Approve: 2024-2025 Year-End Financial Reports (reports below);
Vote on LC Recommendation regarding Sanctuary UCC Bylaws to extend actions to:
1. Use a “Committee of the Whole” model for 2025-2026 to address the work of the Leadership Circle as defined in Bylaws Article V. Leadership Circle (Board);
2. Suspend bylaw requirement for two standing committees for 2025/2026;
  1. Article VII. A. Circles and Service Team; and
  2. Article VII. C. Pastor Parish Relations Committee.
Motion and Vote to elect Trustee and Committee of the Whole;
Vote to extend Lead Pastor Contract & Guarantee to June 30, 2027;
Receive, Discuss, Vote to Approve: Proposed 07.01.2025—06.30.2026 Budget;
Share information about Legacy Process, including the following documentation provided by SNEUCC Legacy Corporation:
Recruit the Legacy & Discernment Working Group to explore our viable paths forward.

Printed copies of the reports can be made available via USMail by request – please email finance@SanctuaryUCC.org.

All Members, Partners, and friends are encouraged to participate.

The bylaws as revised and approved by the congregation on January 27, 2018, and the Leadership Circle’s current Membership/Partnership records will apply regarding eligibility to vote. Questions regarding individual Member/Partner eligibility to vote can be directed to Liz Douglass, Interim Clerk.

With blessings,

The Leadership Circle/All Hands Meeting

~~~~~~~~~~~~~~~~~~~~~~~~~

Join Zoom Meeting
Meeting ID: 825 8167 0394
Passcode: 487224

Dial by your location: +1 309 205 3325 US
Meeting ID: 825 8167 0394
Passcode: 487224
Find your local number: https://us02web.zoom.us/u/keFgMU7lKv

Electronic Access: As per the congregation’s bylaws, “Voting is available to those who are present either in person or via electronic means whereby the member is able to listen and participate in discussion.” We ask that all who seek to participate electronically do so via AltarLive streaming or telephone to allow for a single point of electronic entry to the meeting. The identity and eligibility to vote of those who join electronically will be affirmed and recorded by the Clerk upon the participant’s arrival to the Virtual Meeting. Those who are participating electronically will be invited to participate in discussion as part of each agenda item and those who are eligible to vote will be invited to state their vote on each decision. We ask that all electronic participants keep their access on mute until they are invited to participate.

~~~~~~~~~~~

2024-07.01 – 2025.06.2025 Annual Meeting Reports, Actions, and Documentation

Congregational Meeting Minutes

Annual Ministry Reports

Budget Action

Additional 2025 Annual Meeting Actions

Financial Reports for 2025 Annual Meeting

For Information: 2025.12.01 Budget Versus Actuals