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The Congregational Church of West Medford is now doing business as Sanctuary UCC.

Call to Annual Congregational Meeting (2022)

Congregational Church of West Medford UCC dba Sanctuary United Church of Christ

ONSITE and ONLINE

Thursday, June 23, 2022 (6:00 pm – 7:30 pm)

Agenda Published: June 02,2022

The Officers and Leadership Circle of the Congregational Church of West Medford | Sanctuary UCC issue this call to the Annual Congregational Meeting of the Governing Body with the agenda as follows:

  1. Receive: Annual Ministry Report 2022.06.01;
  2. Receive, Discuss, Vote to Approve: 2021-2022 Year-To-Date Draft Financial Reports;
  3. Receive Leadership Circle Recommendation for 2022-2023 Ministry Plan;
  4. Vote on LC Recommendation regarding Sanctuary UCC Bylaws to:
    1. Use a “Committee of the Whole” model for 2022-2023 to address the work of the Leadership Circle as defined in Bylaws Article V. Leadership Circle (Board);
    2. Renew last year’s suspension of bylaw requirement for two standing committees for 2022/2023;
      1. Article VII. A. Circles and Service Team; and
      2. Article VII. C. Pastor Parish Relations Committee;
    3. Consider the viability of the bylaw model before 2022/2023; including the possibility of moving the date of the Annual Meeting to after the close of the fiscal year;
  5. Vote to elect “Committee of the Whole” as the Leadership Circle for 2022/2023 and Trustees;
  6. Receive, Discuss, Vote to Approve: Proposed 07.01.2022—06.30.2023 Budget;
  7. Vote on Lead Pastor Contract to June 30, 2024;
  8. Consider other new business as brought forth by members of the congregation as per the bylaws.

Printed copies of the reports can be made available via USMail by request – please email office@SanctuaryUCC.org.

All Members, Partners, and friends are encouraged to participate.

The bylaws as revised and approved by the congregation on January 27, 2018, and the Leadership Circle’s current Membership/Partnership records will apply regarding eligibility to vote. Questions regarding individual Member/Partner eligibility to vote can be directed to Liz Douglass, Interim Clerk.

Signed by Joanna Begin, Moderator and Liz Douglass, Vice Moderator; on behalf of the Leadership Circle

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Electronic Access: As per the congregation’s bylaws, “Voting is available to those who are present either in person or via electronic means whereby the member is able to listen and participate in discussion.” We ask that all who seek to participate electronically do so via AltarLive streaming or telephone to allow for a single point of electronic entry to the meeting. The identity and eligibility to vote of those who join electronically will be affirmed and recorded by the Clerk upon the participant’s arrival to the Virtual Meeting. Those who are participating electronically will be invited to participate in discussion as part of each agenda item and those who are eligible to vote will be invited to state their vote on each decision. We ask that all electronic participants keep their access on mute until they are invited to participant.
This meeting will be streamed via AltarLive: https://tinyurl.com/3xf34vbe

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Please note the following documentation will be uploaded as soon as possible and as it becomes available

2022 Annual Meeting Reports, Actions, and Documentation

Call to the 2022.06.23 Annual Meeting of the Governing Body (PDF)

2021.07.01 – 2022.06.30 Annual Report Documentation 

Congregational Meeting Minutes

Annual Ministry Reports 

Ministry Plan and Budget Action

Additional 2022 Annual Meeting Actions

DRAFT Financial Reports for Annual Meeting 

Pending – 2021.07.01 – 2022.06.30 Fiscal Year-End Financial Reports (Final, Reconciled Reports to be uploaded post Annual Meeting)

  • 2022.06.30 Fiscal Year End Report of Trustees
  • 2022.06.30 Fiscal Year End Financial Position
  • 2022.06.30 Fiscal Year End Restricted Funds
  • 2022.06.30 Fiscal Year End Budget Versus Actuals Report
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