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The Congregational Church of West Medford is now doing business as Sanctuary UCC.

Call to Annual Congregational Meeting (2023)

Congregational Church of West Medford UCC dba Sanctuary United Church of Christ

ONSITE and ONLINE – Saturday, June 24, 2022 (9:00 am – 10:30 am)

Agenda Published: June 07, 2022

The minutes for this meeting can be found here (posted 6/28/2023)

Video Recording of this meeting can be found here (posted 6/28/2023)

The Officers and Leadership Circle of the Congregational Church of West Medford | Sanctuary UCC issue this call to the Annual Congregational Meeting of the Governing Body with the agenda as follows:

  1. Receive: Annual Ministry Report;
  2. Receive, Discuss, Vote to Approve: 2022-2023 Year-To-Date Draft Financial Reports;
  3. Receive, Discuss, Vote to Approve: Leadership Circle/Committee of the Whole (LC/COW) recommendation for the 2023-2024 Mission and Ministry Plan to continue an “As Is” Sanctuary Mission and Ministry model with a supporting budget while we pursue a dynamic merger with Hillside Community Church (as recommended by the 2023 Discernment Process and approved by LC/COW at 2023.05.17 Special LC/COW Meeting);
  4. Vote on LC Recommendation regarding Sanctuary UCC Bylaws to extend actions to:
    1. Use a “Committee of the Whole” model for 2023-2024 to address the work of the Leadership Circle as defined in Bylaws Article V. Leadership Circle (Board);
    2. Suspend bylaw requirement for two standing committees for 2023/2024;
      1. Article VII. A. Circles and Service Team; and
      2. Article VII. C. Pastor Parish Relations Committee.
  5. Vote to elect “Committee of the Whole” as the Leadership Circle for 2023/2024;
  6. Receive, Discuss, Vote to Approve: Proposed 07.01.2023—06.30.2024 Budget;
  7. Vote to extend Lead Pastor Contract to June 30, 2025;
  8. Consider other new business as brought forth by members of the congregation as per the bylaws.

Printed copies of the reports can be made available via USMail by request – please email

All Members, Partners, and friends are encouraged to participate.

The bylaws as revised and approved by the congregation on January 27, 2018, and the Leadership Circle’s current Membership/Partnership records will apply regarding eligibility to vote. Questions regarding individual Member/Partner eligibility to vote can be directed to Liz Douglass, Interim Clerk.

Signed by Christy Miller, Moderator on behalf of the Leadership Circle/Committee of the Whole


Electronic Access: As per the congregation’s bylaws, “Voting is available to those who are present either in person or via electronic means whereby the member is able to listen and participate in discussion.” We ask that all who seek to participate electronically do so via AltarLive streaming or telephone to allow for a single point of electronic entry to the meeting. The identity and eligibility to vote of those who join electronically will be affirmed and recorded by the Clerk upon the participant’s arrival to the Virtual Meeting. Those who are participating electronically will be invited to participate in discussion as part of each agenda item and those who are eligible to vote will be invited to state their vote on each decision. We ask that all electronic participants keep their access on mute until they are invited to participant.
This meeting will be streamed via Zoom; Mtg ID: 820 8167 8765; Passcode: 744403
Zoom Phone Dial In @ 646.931.3860; Zoom Meeting ID: 820 8167 8765; Passcode: 744403


Please note the following documentation will be uploaded as soon as possible and as it becomes available

2023 Annual Meeting Reports, Actions, and Documentation

Call to the 2023.06.24 Annual Meeting of the Governing Body (PDF)

2022.07.01 – 2023.06.30 Annual Report Documentation 

Congregational Meeting Minutes

Annual Ministry Reports 

Ministry Plan and Budget Action

Additional 2023 Annual Meeting Actions

Financial Reports for Annual Meeting 

FINAL – 2022.07.01 – 2023.06.30 Fiscal Year-End Financial Reports 

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