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The Congregational Church of West Medford is now doing business as Sanctuary UCC.

Call to Annual Congregational Meeting (2021)

ONLINE ONLY

Sunday, June 27, 2021 (2:00 pm – 4:00 pm)

Agenda Published:  TBD

The Officers and Leadership Circle of the Congregational Church of West Medford | Sanctuary UCC issue this call to the Annual Congregational Meeting of the Governing Body with the agenda as follows:

  1. Receive: Annual Ministry Report 2021.01.01;
  2. Receive, Discuss, Vote to Approve: 2020.07.01 – 2021.06.30 Year-End Draft Financial Reports;
  3. Receive Leadership Circle Recommendation for 2021-2022 Ministry Plan
  4. Vote on LC Recommendation to suspend bylaw requirement for two standing committees for 2021/2022 (Circles and Service Team and Pastor Parish Relations Committee)
  5. Receive, Discuss, Vote to Approve: Proposed 07.01.2021—06.30.2022 Budget;
  6. Vote to elect Leadership Circle and Trustees;
  7. Vote on Lead Pastor Contract to June 30, 2023;
  8. Consider other new business as brought forth by members of the congregation as per the bylaws.

Reports for this annual meeting will be posted on this page (below) as they become available and as soon as possible.

Printed copies of the reports can be made available via USMail by request – please email office@SanctuaryUCC.org.

All Members, Partners and friends are encouraged to participate.

The bylaws as revised and approved by the congregation on January 27, 2018, and the Leadership Circle’s current Membership/Partnership records will apply regarding eligibility to vote. Questions regarding individual Member/Partner eligibility to vote can be directed to Liz Douglass, Interim Clerk.

Signed by Joanna Begin, Moderator and Liz Douglass, Vice Moderator; on behalf of the Leadership Circle

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Electronic Access: As per the congregation’s bylaws, “Voting is available to those who are present either in person or via electronic means whereby the member is able to listen and participate in discussion.” We ask that all who seek to participate electronically do so via Zoom Meeting streaming or telephone to allow for a single point of electronic entry to the meeting. The identity and eligibility to vote of those who join electronically will be affirmed and recorded by the Clerk upon the participant’s arrival to the Zoom Meeting. Those who are participating electronically will be invited to participate in discussion as part of each agenda item and those who are eligible to vote will be invited to state their vote on each decision. We ask that all electronic participants keep their access on mute until they are invited to participant.
This meeting will be streamed via Zoom Meeting: https://us02web.zoom.us/j/87322488566?pwd=cWFKWnJ2QS9WaWx0RnF3TGd3MFU2Zz09
Meeting ID: 873 2248 8566
Passcode: 776970

Dial by your location
+1 312 626 6799 US (Chicago)
+1 646 876 9923 US (New York)
Find your local number: https://us02web.zoom.us/u/ketXpJs2lP

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Please note the following documentation will be uploaded as soon as possible and as it becomes available

2021 Annual Meeting Reports, Actions, and Documentation

Call to the 2021.05.27 Annual Meeting of the Governing Body (PDF) – Pending

Annual Report: Minutes, Ministries and Actions Complete Package (PDF – will be uploaded when all reports are complete)

Financial Reports Complete Package PDF (Pending – X pages; individual reports available below)

2020.07.01 – 2021.06.30 Annual Report Documentation 

Congregational Meeting Minutes

Annual Ministry Reports 

  • Ministries Report (2020.07.01 – 2021.12.31);
  • Discernment Team Report (2021)
  • Clerk’s Report (2020.07.01 – 2021.06.30);
  • Moderator’s Report (2020.07.01 – 2021.12.31);
  • Lead Pastor’s Report (2020.07.01 – 2021.12.31);
  • Circles and Service Team 2020/2021 Report & Nominations 

Additional 2021 Annual Meeting Actions

  • Motion to Suspend bylaw requirement for two standing committees for 2021/2022 (Circles and Service Team and Pastor Parish Relations Committee)
  • Motion to Extend the Lead Pastor’s Contract Through Fiscal Year 2023

2020.07.01 – 2021.06.30 DRAFT Fiscal Year-End Financial Reports (Final, Reconciled Reports will be uploaded by August 31, 2021)

  • 2021.06.30 Fiscal Year End Report of Trustees (DRAFT)
  • 2021.06.30 Fiscal Year End Financial Position (DRAFT)
  • 2021.06.30 Fiscal Year End Restricted Funds (DRAFT)
  • 2021.06.30 Fiscal Year End Budget Versus Actuals Report (DRAFT)
  • TBD – Statement of Activity Comparison Report

Budget and Ministry Plan

  • 2021 Ministry Plan – recommendation from Leadership Circle
  • 2021.2022 Proposed Budget
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