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The Congregational Church of West Medford is now doing business as Sanctuary UCC.

Call to Annual Congregational Meeting (2020)


Sunday, December 06, 2020 (2:00 pm – 4:00 pm)

Having been delayed by a vote of the congregation on 2020.05.31 at a duly called Special Congregational Meeting of the Governing Body (due to the 2020 pandemic) this meeting serves as the Annual Meeting of the Governing Body for 2020.

Minutes to the meeting located here!

Link to the meeting recording here!

Agenda Published:  November 19, 2020

The Officers and Leadership Circle of the Congregational Church of West Medford | Sanctuary UCC issue this call to a meeting of the governing body with the agenda as follows:

  1. Receive: Annual Ministry Report 2019.07.01 – 2020.12.31;
  2. Receive, Discuss, Vote to Approve: 2019.07.01 – 2020.06.30 Year-End Financial Reports;
  3. Receive, Discuss, Vote to Approve: Proposed 07.01.2020—06.30.2021 Budget (same as the previous year);
  4. Receive: 2020.07.01 – 2020.11.30 Year-To-Date Financial Reports;
  5. Vote to extend expired terms for Leadership Circle, Circles and Service Team, and Trustees through 2021.06.30;
  6. Vote on Lead Pastor Contract to June 30, 2022;
  7. Consider other new business as brought forth by members of the congregation as per the bylaws.

Reports for this annual meeting will be posted on this page (below) as they become available and as soon as possible.

Printed copies of the reports can be made available via USMail by request – please email

All Members, Partners and friends are encouraged to participate.

The bylaws as revised and approved by the congregation on January 27, 2018, and the Leadership Circle’s current Membership/Partnership records will apply regarding eligibility to vote. Questions regarding individual Member/Partner eligibility to vote can be directed to Liz Douglass, Interim Clerk.

Signed by Joanna Begin, Moderator and Liz Douglass, Vice Moderator; on behalf of the Leadership Circle


Electronic Access: As per the congregation’s bylaws, “Voting is available to those who are present either in person or via electronic means whereby the member is able to listen and participate in discussion.” We ask that all who seek to participate electronically do so via Zoom Meeting streaming or telephone to allow for a single point of electronic entry to the meeting. The identity and eligibility to vote of those who join electronically will be affirmed and recorded by the Clerk upon the participant’s arrival to the Zoom Meeting. Those who are participating electronically will be invited to participate in discussion as part of each agenda item and those who are eligible to vote will be invited to state their vote on each decision. We ask that all electronic participants keep their access on mute until they are invited to participant.
This meeting will be streamed via Zoom Meeting
Join Zoom Meeting:
By phone: 646 876 9923 US (New York)
Meeting ID: 824 6632 1427
Passcode: 560196
Find your local number:  


Please note the following documentation will be uploaded as soon as possible and as it becomes available

2020 Annual Meeting Reports, Actions, and Documentation

Call to the 2020.12.06 Annual Meeting of the Governing Body (PDF)

Annual Report: Minutes, Ministries and Actions Complete Package (PDF – will be uploaded when all reports are complete)

Financial Reports Complete Package PDF (55 pages; individual reports available below)

2019.07.01 – 2020.12.31 Annual Report Documentation 

Congregational Meeting Minutes

Annual (18 month) Ministry Reports 

Additional 2020 Annual Meeting Actions

2019.07.01 – 2020.06.30 Fiscal Year-End Financial Reports

2020.07.01 – 2020.10.31 Fiscal Year-To-Date Financial Reports based on 2021 Proposed Budget 

Budget and Ministry Plan

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