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The Congregational Church of West Medford is now doing business as Sanctuary UCC.

2026.07.29 Call to Annual Congregational Meeting (2026)

CALL TO ANNUAL CONGREGATIONAL MEETING (2026)

Congregational Church of West Medford DBA Sanctuary United Church of Christ

ONLINE ONLY – Wed, 07/29/ 2026 (7:00 – 8:30 pm)

Please scroll down to the bottom of the page for Motions and Reports.

Location:  Sanctuary UCC via Zoom

Dear Sanctuary UCC Members and Partners,

You are called, and your presence and participation are faithfully requested at an Annual Congregational Meeting scheduled for Wednesday, July 29, 2026 at 7:00 pm via Zoom Meeting; the access for which is listed below. This 2026 Annual Congregational Meeting was previously postponed by a meeting of the Leadership Circle/Committee of the Whole on June 02, 2026 (mtg minutes here).

The Leadership Circle of the Congregational Church of West Medford | Sanctuary UCC issues this call to the 2026 Annual Congregational Meeting of the Governing Body with the AGENDA as follows:

Opening Prayer: Hover Over Us, by Ted Loder

  1. Receive & Vote to Accept 2025 Congregational Meeting Minutes (minutes below);
  2. Receive Annual Ministry Reports
    1. Clerk’s Report on Membership
    2. Circles and Service Nominations
    3. Given the Pending Closure of Mission and Ministry, there are no additional Ministry Reports.
  3. Receive, Discuss, Vote to Approve: 2025-2026 Year-End Financial Reports (reports below);
  4. Vote on LC Recommendation regarding Sanctuary UCC Bylaws to extend actions to:
    1. Use a “Committee of the Whole” model to address the work of the Leadership Circle as defined in Bylaws Article V. through the filing of Dissolution of the Congregation;
    2. Suspend the bylaw requirement for two standing committees through the Dissolution of the Congregation;
      1. Article VII. A. Circles and Service Team; and
      2. Article VII. C. Pastor Parish Relations Committee.
  5. Vote on Legacy Team Recommendations
    1. Elect Legacy Team as Officers through the Dissolution of the Congregation
    2. Modify the schedule of Leadership Circle Meetings from “monthly” to “as needed”
  6. Motion and Vote to elect Officers, Trustees, and Committee of the Whole (see Governance Team Nominations;
  7. Vote on (3) Motions Re Lead Pastor:
    1. Delegate Separation Agreement to Legacy Team;
    2. Pastor Contract through 12/31/2026;
    3. Approve Separation Benefit;
  8. Receive, Discuss, Vote to Approve: Proposed 07.01.2026—06.30.2027 Budget;
  9. Share information about the Legacy Process

All Members, Partners, and friends are encouraged to participate.

The bylaws as revised and approved by the congregation on January 27, 2018, and the Leadership Circle’s current Membership/Partnership records will apply regarding eligibility to vote. Questions regarding individual Member/Partner eligibility to vote can be directed to Liz Douglass, Interim Clerk.

With blessings,

The Leadership Circle/All Hands Meeting

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Join Zoom Meeting
Meeting ID: 896 5570 0288
Passcode: 584289

Dial in access: +1 309 205 3325 US
Meeting ID: 896 5570 0288
Passcode: 584289
Find your local number:https://us02web.zoom.us/u/keCikPlK1L

Electronic Access: As per the congregation’s bylaws, “Voting is available to those who are present either in person or via electronic means whereby the member is able to listen and participate in discussion.” We ask that all who seek to participate electronically do so via AltarLive streaming or telephone to allow for a single point of electronic entry to the meeting. The identity and eligibility to vote of those who join electronically will be affirmed and recorded by the Clerk upon the participant’s arrival to the Virtual Meeting. Those who are participating electronically will be invited to participate in discussion as part of each agenda item and those who are eligible to vote will be invited to state their vote on each decision. We ask that all electronic participants keep their access on mute until they are invited to participate.

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2025-07.01 – 2026.06.30

2026 Annual Meeting Reports, Actions, and Documentation

Agenda #1: Congregational Meeting Minutes

Agenda #2: Annual Ministry Reports 

Agenda #3: Financial Reports for 2026 Annual Meeting 

Additional 2026 Annual Meeting Actions

Agenda #8: Budget Action

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