Wanted: Part-time Business Manager: Intellectually Curious, Detail Oriented, Tech Savvy
Sanctuary, United Church of Christ/Congregational Church of West Medford
458 High Street, Medford, MA 02155
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The Congregational Church of West Medford, a faith community originally formed in 1875, recently transitioned to a new space and is the process of transformation. Re-visioning the practice of faith in today’s technological and multicultural environment this cutting edge, progressive organization seeks an intellectually curious, detail-oriented, tech savvy professional to manage the business aspects and day-to-day functioning of the organization.
The Business Manager will be responsible for coordinating, maintaining and facilitating a team support system that enables clergy, staff, and church members to implement church mission and programs.
This position is integral to the church ministry and must be supportive of the theology, spirit and style of this church.
The role requires efficiency through leverage of technology, professionalism, ability to build relationships and work as part of a team, problem solve, and maintain a high level of confidentiality at all times.
A key to success in this role will be the use of information technologies, including: web-based tools (calendar, website, search, marketing and social networking), constituent database, financial programs (QuickBooks) as well as MS Word, Publisher, Excel, PowerPoint and Email.
Job responsibilities include, but are not limited to, the areas noted below. As the organization evolves, responsibilities may be added or changed. Position is initially funded for 20 hours per week with opportunities for overtime.
Office Management – Coordinate and facilitate work flow of office and pastors; work with team members to coordinate the creation, production and distribution of church publications, both print and online, including the newsletter, weekly bulletins, programs, and electronic communications, publicity and brochures as needed. Monitor and ensure maintenance of church records (membership, baptisms, marriages, funerals, statistics, etc.) and files (correspondence publications, archives etc) including minutes of Church Council and Committee meetings and reports. Maintain Church Calendar with church services, events and activities. Oversee maintenance of all office and computer/network equipment and supplies.
Financial Management – Utilize financial program (QuickBooks or similar) to track, review and ensure timely processing of accounts payables. Coordinate approval and resolution with appropriate Council & Committee. Prepare invoices and the generation of checks for signature by the Treasurer and/or Assistant Treasurer. Maintain invoice records and documentation of payments to support financial audits. Working with Treasurer, track church expenditures and prepare and distribute financial reports to Council and Committees; work with Council and Committees on budget development; review and make funding recommendations, oversee purchasing for office and facility supplies.
Facility Management – Staff church office Tuesday through Friday, 10am-2pm: answer phone and email; greet guests and provide hospitality; field inquiries; sort the mail; order supplies; maintain organization of storage; and receive deliveries. Manage and coordinate use of building space: schedule speakers, presenters and external organizations for events and oversee all related details; maintain an online activity and use of space calendar; manage all fees/payments related to events and use of space.
The ideal candidate will be a self starter, willing to work alone and able to manage complexity. Other characteristics include:
- Excellent organizational sensibilities and skills
- A welcoming personality that celebrates the diversity of the human spirit
- A commitment to holding confidences and maintaining appropriate boundaries
- The ability to juggle many expectations and prioritize multiple projects
- Frugal with resources while generous of spirit
- A willingness to do what it takes
- An ability to thrive in fast paced environment that is conducive to change
Interested candidates must have financial background, including current knowledge of accounting practices and record keeping systems as well as familiarity with desktop publishing.
Computer skills should be current and the candidate should have excellent understanding of desktop maintenance procedures, computer networks, database management, and printer/copier maintenance. Knowledge of MS Office, QuickBooks, Email, and internet is essential.
Competitive compensation is offered.
At least 5-8 years prior supervisory and/or office management experience preferred. An Equal Opportunity employer.
Interested candidates should submit a resume and letter of interest, detailing qualifications to email@example.com
No telephone inquires, please.